But which one?


We mainly deal with the four systems listed - but there are many others available to businesses. Some are based on particular applications (e.g. a workshop), and some are based on products from various sources.

We will consider almost anything, but the final decision will depend on how well the program suits NZ accounting needs. For example, we would not be keen on working with a program that required GST rates / amounts to be entered manually on every transaction, but if it required some work to cater for a change in rates, then we might accept that.

We've mentioned Sage - mainly because we have a client who has been using it for some time - it works for them and is supported in NZ. The same principles would apply say to Prophet and many others.

However, we generally do not accept cash-books. People who want to work that way have the choice of using BankLink - which really reduces the amount of work, but generally, cash-books can leave a lot of gaps. A normal accounting system will make it much easier to reconcile debtors and creditors. If you really want to use a cash-book there are many accountants around who will provide the services you want.

Having said that, we were advised that one of the major cash-books in NZ actually has a full GL version - something I was previously unaware of. I have in the past supported Accomplish cash-book clients. While I have said I am not going to support clients who choose to stay with a cash-book, they do have a full GL (but not including stock) version available.

And with the dramatic rise in cost, interest in "free" software is growing. Basically, they are inferior options for NZ, but if you are prepared for a higher accounting fee, you may still save some money. Just be aware that they don't cater for NZ's systems, such as GST (they handle it - just not as nicely) and AIM.


If you want to look at them, I've used bot Wave and ZOHO. Both have their nice features - buy require considerable effort to use in NZ. They WILL lead to errors that packages designed for NZ won't.


So for further information on other accounting systems, talk with us.